Solutions
document review by a team
PleaseReview is designed to directly support business processes which involve the review of documents, presentations and images. This page discusses the general review of documents within an organization.
The problem: You are the author of an important company document which needs input by different people in your organization. Your job is to manage the review, gather the comments and consolidate a single set of agreed revisions, generate the new document and submit it for review again.
The PleaseReview Solution: PleaseReview provides an interactive review portal where there is a single definitive copy of the document, displayed in the browser (no downloads and uploads) onto which comments can be made, changes proposed and typos noted.
A PleaseReview review can contain not only the document under consideration but also, optionally, other relevant documents which may be identified as being for reference purposes only - in this case, perhaps the current revision of the document.
Review participants can be invited by automatically generated PleaseReview standard email or through another means. On entering the review, they can immediately see and reply to each other's comments. They can make their own comments, propose changes and note typos. They can 'watch' the review or a specific paragraph for new comments and replies.
PleaseReview manages the process automatically. At any time all participant's status in the review is available: who hasn't looked at the document; how many comments each reviewer has made; who has completed their review.
Using PleaseReview's proposed changes and discussion threads, revised clauses can be drafted and agreed, all on the portal, without everyone having to be at the same point in the space-time continuum. With its simple 'point & click' approach to review even the most keyboard phobic people will find PleaseReview easy to use.
You can even update PleaseReview with the results of a review meeting or conference call, or better still have the document live during the process and update it interactively. This ensures a single source of all comments and proposed revisions for ease of comment consolidation and for future reference purposes.
Finally, for Word documents, you can download the document with agreed changes automatically inserted ready to start the process once again or submit for approval.
With presentations and images PleaseReview provides a consolidated HTML report which you can use as the basis for your revisions. For PDFs you get a document with all comment incorporated.
PleaseReview manages the process, takes care of the comment consolidation, takes care of updating the document revision (for Word) and optionally provides a complete record of the review for audit purposes.
Compare this approach with the way you would manage the process today, consider how many hours you'd save, work out what that's worth! PleaseReview's return on investment is impressive.
For a high level overview of the PleaseReview process please click here.
What next?
Please request an evaluation, contact us or view a product tour.